Bean Counter Bookkeeping

Most business purchases can be made using a Debit Card that is linked to your Business checking account in lieu of writing that check out.   The trick is getting those items recorded in your QuickBooks check register so your account balances. 

One way to ensure the transactions are recorded is to use the feature that downloads all of your bank transactions into QuickBooks ~ but that is a topic for another post.

If you are still entering each transaction seperately - which I still tend to do for most clients- you will want to record Debit and (online payments) this way:

• From the Home Screen click on WRITE CHECKS
• Select the bank account you made the payment out of
• In the "Number" space you can leave it blank or type "debit" or "online"
• Enter date of transaction
• Enter the name of where you made the purchase
• Enter the amount
• Under the Account section choose the category (expense/Fixed Asset) the purchase related to
• Then choose Save and Close (or Save and New if you have more to enter)

Now those receipts are recorded in your check register.

As always I love questions and comments and am availabe for "Quick Phone Consulting" staring at just $30 for 1/2 hour.

Happy Recording